Monday, April 21, 2008

Call to Order: Sue Derck called the meeting to order at 6:00 p.m.

Roll Call: The following were present: Board members: Leah Smith, Sue Derck, Corey Walker, Susie Thrasher, Michelle Stahl and Terry Wehrkamp. Director Susan Pieper and Wilma Mullins, Clerk-Treasurer were also present.

Minutes: There was a presentation and review of the March 2008 minutes. Corey Walker moved to approve the minutes. Leah Smith seconded the motion. Motion passed.

Financial / Clerk-Treasurer: Motion to pay bills (Pay-X 011562-011619); (Finance 013716-013755) was made by Susie Thrasher and seconded by Michelle Stahl. Motion carried.

Transfer Request: Michelle Stahl moved to transfer $2,500 from Health Insurance (account #100.01.51610) to Workers Comp (account #100.01.51650). Leah Smith seconded the motion. Motion carried.

Direct Deposit of Employee Payroll: Terry Wehrkamp moved that payroll checks be distributed via direct deposit exclusively effective July 1, 2008. Corey Walker seconded. Motion passed.

Library Levy Revised Resolution: Michelle Stahl moved and Terry Wehrkamp seconded to adopt the revised Levy Resolution #08-0421 as presented. An affirmative roll call vote was unanimous in favor of adopting this resolution.

Director’s Report: Pieper shared that the Articles of Incorporation for the Paulding County Carnegie Library Foundation have been sent to the Ohio Secretary of State for approval. A report of activities from the Public Library Association conference was distributed. St. John’s school won the Battle of the Books for the first time.

OLD BUSINESS

Junction Branch: Pieper shared a letter she sent to Joe Burkard regarding the status of additional branches.

Personal Days: Action was tabled and will be revisited along with other possible Employee Handbook revisions later in the year.

NEW BUSINESS

Personnel: Julie Mitchell resigned her position as full-time library clerk in the children’s department so she could move to Florida.

Cooper Community Library Inventory: After reviewing a comprehensive inventory report, the board reiterated that the library could only insure items we own. The Oakwood Library Association will insure their property.

Other:

Ø Branch managers would be reminded that all donations must be run through the clerk-treasurer’s office.

Ø Insurance renewal will be May or June and Wilma Mullins will then deduct 10% of the cost from employees’ paycheck.

Ø Pieper informed the board that the Rural Library Services Newsletter was being distributed online at a reduced cost for members of the Association for Rural and Small Libraries.

Ø Board members Sue Derck and Michelle Stahl reported on the Trustee Dinner they attended in Toledo on April 17^th. Topics included status of HB 521, open records, security, direct deposit and more.

Adjournment: Michelle Stahl moved and Terry Wehrkamp seconded the motion to adjourn. The next Board meeting would be held on Monday, May 19, 2008 at the Cooper Community Library in Oakwood at 6:00 p.m.

Michelle Stahl, Board Secretary Sue Derck, President

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