Tuesday, August 12, 2008

 

 

Call to Order: The August meeting of the Board of Trustees was held at the Paulding County Carnegie Library. Board President Sue Derck called the meeting to order at 6:00 p.m.

 

Roll Call:  The following were present:  Board members: Leah Smith, Sue Derck, Susie Thrasher, Michelle Stahl, Corey Walker and Terry Wehrkamp. Director Susan Pieper, Assistant Director Diana Coy, and Wilma Mullins, Fiscal Officer, were also present.

 

Citizen Participation:  Candidate for County Prosecuting Attorney, Russell Herman, addressed the board and asked for their support for his candidacy in the November election. He said he was running as an Independent candidate and is currently the Assistant Prosecuting Attorney for Defiance County. If elected he would serve full-time. He is experienced with working with libraries and library levies.

 

Agenda Correction/Addition: The agenda was corrected to reflect the new title of Fiscal Officer for Wilma Mullins. This replaces the title Clerk-Treasurer. A place on the agenda for “Director’s Report” was added.

 

Minutes: The July 2008 minutes had been distributed prior to the meeting. Leah Smith moved to approve the minutes. Corey Walker seconded the motion. Motion passed.

 

Financial / Fiscal Officer: Motion to pay bills (Pay-X 011812-011867); (Finance 013993-014045) was made by Michelle Stahl and seconded by Susie Thrasher. Motion carried.

 

When reviewing the presentation of the expenditures and appropriations, Mrs. Derck requested that Mrs. Mullins add the name of the Branch name next to appropriate categories when describing accounts.

 

Transfers: Michelle Stahl moved and Terry Wehrkamp seconded the approval of the following transfers totaling $14,500.00. Motion passed:

 

Amount             From:                                                               To:

$500.00             100.01.55410 Building Improvements      100.01.53630 Water and Sewer

$10,000             100.01.55410 Building Improvements      100.01.54110 Books and Pamphlets

$4,000              100.01.55410 Building Improvements      100.01.54320 DVDs

 

Fiscal Officer Additional Report:

·         Mrs. Mullins distributed the VISA card bill report for board review.

·         Mrs. Mullins will be filing a budget reduction report with the County Auditor’s office to reflect the $15,500 loss of revenue for Calendar Year 2008.

·         Mrs. Thrasher requested that new books and DVDs be either listed on the home page, in local newspapers, or both.

 

Director’s Report:

·         Mrs. Pieper reported that she had met with our E-Rate consultant and that our E-Rate filing for 2009 would soon begin. Funds would not be distributed until 2010.

·         The Director stated that she had updated and submitted the library’s Technology Plan for 2009-2011 to the State Library of Ohio for approval.

·         Mrs. Pieper and Diana Coy will be attending a Business Symposium luncheon on August 20th at Grant’s Catering in Antwerp.

·         Mrs. Pieper shared correspondences from school children thanking the library for a tour and from Chinese students who visited the library as part of an exchange program.

·         While going through some older files, Mrs. Pieper found an original “final estimate” submitted by architects to build the library in 1915. She distributed a copy to the board.

·         Microsoft Excel graphs were distributed to illustrate circulation and funding trends over the past decade. A pie graph was distributed that showed the funding revenues. Although circulation has more than doubled over the past decade, State funding has leveled out and has started to decrease. The library receives 93% of revenue from the Public Library Tax (State Funding).

 

 

                        

 

OLD BUSINESS

 

Ballot Language Review: Terry Wehrkamp moved and Michelle Stahl seconded the motion to acknowledge that the Board had read and understood the ballot language as submitted by the Board of Elections. Motion passed. Ballot language:

 

PROPOSED TAX LEVY (ADDITIONAL)

PAULDING COUNTY CARNEGIE LIBRARY

A majority affirmative vote is necessary for passage.

 

An additional tax for the benefit of PAULDING COUNTY CARNEGIE LIBRARY for the purpose of CURRENT OPERATING EXPENSES at a rate not exceeding 0.65 mill for each one dollar of valuation, which amounts to $0.065 for each one hundred dollars of valuation, for a continuing period of time, commencing in 2008, first due in calendar year 2009.

                                                                                                                FOR THE TAX LEVY

                                                                                                                AGAINST THE TAX LEVY

 

Letter to Stykemain Motors: Mrs. Pieper distributed a sample letter she intends to send local car dealer Stykemain Motors regarding parking their inventory on library parking lot. Items in the letter included amount of monthly rent and the terms of the rental agreement.

 

Wireless Access at Branches: The Director informed the board that Michelle Sidle, head of Technical Services, is investigating the most cost effective way to provide safe, secure and protected wireless access for patrons at the three branches. Information will be forthcoming.  

 

Personnel Manual:  Mrs. Pieper reminded the Board that any revisions should be voted on this fall in order to take affect in January 2009.

 

NEW BUSINESS

 

Levy Talking Points: The Board should be prepared with talking points as to why a library levy is necessary, the benefits to patrons and a wish list of sorts of what the library will be able to provide upon passage.

 

Adjournment:  Terry Wehrkamp moved and Susie Thrasher seconded the motion to adjourn. The next Board meeting would be held on Tuesday, September 16, 2008 at the main library in Paulding at 6:00 p.m.

 

                                                           
Michelle Stahl, Board Secretary                                     Sue Derck, President 

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