Monday, March 24, 2008

Call to Order: The regular March meeting was rescheduled from March 18^th until March 24^th. Sue Derck called the meeting to order at 6:00 p.m. at the main library in Paulding.

Roll Call: The following were present: Board members: Leah Smith, Sue Derck, Terry Wehrkamp, and Michelle Stahl. Director Susan Pieper, Assistant Director, Diana Coy and Wilma Mullins, Clerk-Treasurer were also present.

Minutes: There was a presentation and review of the February 2008 minutes. Leah Smith moved to approve the corrected minutes. Michelle Stahl seconded the motion. Motion passed.

Financial / Clerk-Treasurer: Motion to pay bills (Pay-X 011465-011558); Finance 013667-013715) was made by Michelle Stahl and seconded by Leah Smith. Motion carried.

Credit Cart Expense Form: Michelle Stahl will work with Mrs. Mullins to develop an expense report/spread sheet to review specific VISA card charges.

Director Report Regarding Foundation:

· Michelle Stahl, Corey Walker and Terry Wehrkamp will be the signatures on the Articles of Incorporation. The board requested Pieper to ascertain the fees the Paulding County Area Foundation will charge to administer the foundation.

· The board requested that the Director ask the Friends of the Library pay for the $125 fee to incorporate and the attorney fees.

RESOLUTION:

Michelle Stahl moved to pass a resolution reaffirming the formation of a foundation named the Paulding County Carnegie Library Foundation. Terry Wehrkamp seconded the motion. In a roll call vote, all in attendance voted in the affirmative. Resolution passed.

OLD BUSINESS

Junction Branch Library: Michelle Stahl moved that the Board of Trustees not proceed with any development of additional county branch libraries due to finances and authorized Mrs. Pieper to draft a letter to Joe Burkard addressing the St. Mary’s Church becoming a branch library. Leah Smith seconded the motion. Motion passed.

Mrs. Pieper will draft a letter to Mr. Burkard stating that the Board made a decision at their March meeting to not proceed with further discussions of opening any addition branches in Paulding County; and furthermore state that in the future, if a community wants to be considered for a branch location that they ideally should have:

· An active and organized Friends of the Library group with non-profit status able to raise funds to support a branch; and

· A building that meets the standards for a branch library and is owned and maintained by either the community or the Friends group.

Library Levy Resolution: Michelle Stahl moved to approve the resolution that requests certification from the Paulding County Auditor of a tax to be levied to generate $200,000 each year for current library operating expenses. Terry Wehrkamp seconded. The resolution was passed in a unanimous roll call vote in the affirmative. Complete copy is attached.

Mrs. Mullins will deliver a certified copy to the Paulding County Auditor on the 25^th of March 2008. Upon certification the Board will then pass a resolution to the taxing authority (County Commissioners) to place the levy on the ballot. This will be done in May.

Update on Levy PAC: Mrs. Pieper informed the Board that there is a growing list of individuals interested in helping in the levy campaign.

Personal Days: The board discussed the personal day amounts given to full and part time employees. Action was tabled and will be revisited later in the year after the Board reviews all benefits.

ALA Conference in Anaheim Update: Mrs. Pieper let the Board know that travel arrangements had been made.

NEW BUSINESS

Library Insurance: Mrs. Pieper shared information about the current levels of coverage for the library under the county insurance. The library is covered under the Paulding County policy with is a blanket risk policy. That means that although the building may be insured at a replacement value of $1 million, and it takes $5 million to repair, the insurance would cover it under the blanket. The total coverage for the county is $54 million. Example: If a tornado destroyed the courthouse, library and jail, the county would have $54 million to replace all three – per Don Foltz, county insurance agent.

Personnel: Michelle Stahl moved to approve the hiring of two part-time employees, Amy McMaster and Teresa Reel, who have taken the place of one full-time employee in the children’s department. Leah Smith seconded. Motion passed.

Core Competencies in Technology: Mrs. Pieper shared that the entire staff is demonstrating the knowledge they possess of the core competencies needed for library staff in technology as identified by the Ohio Library Council.

Charging for Inter-Library Loan: Terry Wehrkamp moved and Leah Smith seconded that the library charge .50 per request for inter-library loan items and that the fee be prepaid (at the time of the request) effective May 1, 2008. Motion passed.

Adjournment: Michelle Stahl moved and Terry Wehrkamp seconded the motion to adjourn. The meeting was adjourned at 7:45 p.m. The next Board meeting would be held on April 15, 2008, unless otherwise announced, at the main library at 7:00 p.m.

Michelle Stahl, Board Secretary Sue Derck, President

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