Monday, May 19, 2008

 

 

Call to Order: The Board of Trustees met at the Cooper Community Library, a branch of the Paulding County Carnegie Library system located in Oakwood, Ohio. Board President Sue Derck called the meeting to order at 6:15 p.m.

 

Roll Call:  The following were present:  Board members: Leah Smith, Sue Derck, Susie Thrasher, Michelle Stahl and Terry Wehrkamp. Board member Corey Walker was absent. Director Susan Pieper and Wilma Mullins, Clerk-Treasurer were also present. Guests in attendance were employees: Sue Thomas, Cooper Community Library Branch Manager; Anissa Williamson, Head of Youth Services; Vicky Hull, Head of Adult Services; Michelle Sidle, Head of Technical and Computer Services; Heather Hunt, Assistant, Technical and Computer Services.

 

Sue Thomas presented a PowerPoint show about the Cooper Community Library. Anissa Williamson presented an update about the Children’s Department. Other staff were present to answer any questions the board had.

 

Minutes: There was a presentation and review of the April 2008 minutes. Michelle Stahl moved to approve the minutes. Terry Wehrkamp seconded the motion. Motion passed.

 

Financial / Clerk-Treasurer: Motion to pay bills (Pay-X 11623-11677); (Finance 13756-13828) was made by Leah Smith and seconded by Susie Thrasher. Motion carried.

 

Additional Report:

·         All staff are being encouraged to consolidate trips/mileage to save money

·         Maintenance manager is providing 2-week mileage reimbursement expenses at a time

·         Michelle Stahl moved and Terry Wehrkamp seconded the motion to renew a CD at First Financial Bank at 3% for 18 months ($52,712.79) Motion passed.

·         The library’s disbursement from the State for May would be $96,780.93.

·         The board discussed the current MTD/YTD expense report for April 2008. They would like a copy each month for the board meeting.

 

Director’s Report:

·         The Director attended the 1st Annual Civic Appreciation Luncheon. Next year it will be he3ld on the 1st Thursday in May (the National Day of Prayer)

·         Michelle Stahl has submitted questions that need answers before filing of non-profit status can continue

·         The Paulding County Area Foundation will charge 1% of holdings to administer the Foundation.

 

OLD BUSINESS

 

Levy Second Resolution (#08-0519) needed to be passed. A motion was made by Michelle Stahl and seconded by Terry Wehrkamp. Roll call vote all affirmative with Corey Walker being absent. The amount of millage needed is calculated by taking the valuation of property in Paulding County $310,285,272 and dividing that into the amount of additional revenue the library needs ($200,000). Assessed home at $100,000 would pay about .17 a day.

 

ALA Annual Conference in Anaheim: Mrs. Pieper shared with the board the preconference choices she was considering attending.

 

NEW BUSINESS

 

Technology Plan: It is our intent to replace monitors in the Gates Computer Lab. These monitors are over six years old and in poor condition. To replace them all would cost $5,000 from Global. The board requested that the director ask local businesses to donate enough for monitors (Paulding County Bar Association, Independent Insurance Agents, etc.) Further discussion tabled.

 

E-Rate: We have received a proposal from a woman who fills out E-Rate applications to libraries. This would be a yearly service, the fee being either $800 a location or 15% of what we would save (whichever was lower). The board requested references and more information.

 

ALA Council Issue (FYI):  Mrs. Pieper shared that in her capacity as a councilor-at-large for the American Library Association, she has questioned language and changes being made to resolutions by special interest round tables – specifically resolutions dealing with the language of “gender expression”. Her input to council has been more conservative and therefore threatening to this group and she has received many harassing e-mails.

 

Pritchard Building: General discussion on the rental of the next door building. No action taken.

 

Bookdrop: Discussion on a new bookdrop for the main library was tabled until quotes could be gathered. Window will be inspected and broken ones will be replaced.

 

Window Washing:  A quote from “We Do Windows” in Elida was presented for around $4,000. The board requests additional quotes before a decision is made.

 

Painting Acquisition: The Director informed the board that the library has acquired two original oil paintings from Anna Kauser for $500. One is a view of the library at night and the other is a night view of the county courthouse.

 

Susie Thrasher moved and Leah Smith seconded the transfer of $500 from 100.01.55510 (Furniture and Equipment) to 100.01.54910 (Paintings). Motion passed

 

Grover Branch Library: Mrs. Pieper shared that there is an organized interest in opening a branch in Grover Hill. The interested citizens realize that we cannot open additional branches until our fiscal situation becomes more stable.

 

Adjournment:  Terry Wehrkamp moved and Michelle Stahl seconded the motion to adjourn. The next Board meeting would be held on Tuesday, July 15, 2008 at the Payne Branch Library at 6:00 p.m. (The June meeting of the Board of Trustees is traditionally cancelled.)

 

                                                           
Michelle Stahl, Board Secretary                                     Sue Derck, President 

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