Call to
Order: The May
meeting of the Board of Trustees was held at the Paulding County Carnegie
Library in Paulding. President Sue Derck called the meeting to order at 6:05
p.m.
Roll Call:
The following were present: Board
members: Susie Thrasher, Michelle Stahl, Corey Walker, Terry Wehrkamp, Geoff
Hyman and Sue Derck. Director Susan
Pieper, Assistant Director Diana Coy, and Wilma Mullins, Fiscal Officer, were
also present.
Others in Attendance: Staff members Anissa Williamson,
Heather Hunt, Vicky Hull, Kelly Taylor, Laura Woodcox, Sue Thomas and her
husband, Warren Thomas.
Action Plan Recorder: Terry Wehrkamp volunteered to keep
track of the action plan for this evening’s meeting.
Minutes: Corey Walker moved to approve the April
2009 minutes. Susie Thrasher seconded the motion. Motion passed.
January 2009 $
58,393.49
February 2009 $ 69,600.72
March 2009 $ 39,155.66
April 2009 $ 45,164.36
May 2009 $ 71,602.89 (Down 20% from May
2008)
Total to date for 2009 $283,917.12
Projected PLF for CY2009 $689,730.00
Financial
/ Fiscal Officer:
Motion to pay bills (Pay-X 12381-12435); (Finance 14465-14503) was made by Michelle
Stahl and seconded by Geoff Hyman. Motion passed.
Additional Financial Motions:
Geoff Hyman
moved and Susie Thrasher seconded the motion to pay the county insurance
premium.
Additional
Fiscal Officer Report:
Mrs. Mullins shared that they received a clean audit with the only request
being that the library approve an investment policy. Mullins stated that the
library really is not required to have this type of policy since our
investments are limited to Star Ohio and certificates of deposit; however, the
auditor does recommend it in the case of a possible future donation of land,
stocks, etc. Mrs. Mullins distributed a draft investment policy for the board
to review. No action taken.
Mrs. Mullins
also led the discussion of paying time and a half verses time off for overtime
hours worked (any hours over 40 per week). Currently, this issue rarely comes
up, as supervisors have been directed to try to keep overtime hours down. The
policy will remain as it is with no changes at this point.
F.Y.I. Session Regarding Ingram &
Amazon Ordering: Mrs.
Pieper use the laptop and projector to illustrate to the board what the Ingram
order looks like after it has been placed. She explained the different types of
information supplied, including status of the shipment, status of each book,
discount rate of the book, SRP of the items, if the item is back-ordered,
ordered from another warehouse, or not yet released. She also showed them what
an Amazon receipt looks like after she orders DVDs.
Director’s Report:
• Spoke at Area Foundation Banquet about Philanthropy
on April 2nd.
• All the CPR classes are complete. A
“thank you” card is being circulated throughout the system for staff to sign.
• Update on computer classes -- New
classes developed -- beginning typing, a second-level MS Word class and an introduction class to online social
communities. These classes have proven to be very popular with our patrons.
• Still waiting on final questionnaire
from Norm Cook’s office. Messages to him stressed I wanted this completed by today. The website is almost complete
www.pauldingcountylibrary.org/foundation
• Visited with local resident regarding
her extensive VHS, DVD & book collection. She may be donating them to the library for the collection and/or
book sale.
• Received word through regarding our
stimulus application(s) via Ohio Recovery. I will keep you posted. We have passed the first hurdle. Reminder
that these grants were for training centers (computer labs) wiring, etc. for
each location and a part-time
instructor to train out-of-work employees in new job skills... also a youth
services version...
• We have received the Picture America
Bookshelf and Art grant. This includes a beautiful collection of poster-sized laminated art that represents
America’s social, political and cultural history. We received books for each
location in English and
Spanish. I need help (ideas) on how to display the art... I want to hang it
from the ceilings somehow... Press
Release will be sent hopefully this week – if I can figure out how to display.
The art will rotate through the system and
then come home to live at Main.
• The monthly staff meeting will be
held on Friday, April 24th at 7:45 a.m.
• Forms are being created for Output
Measures to count “in house” use of library items and services for the first
two weeks of May. This count
will be repeated in the fall and will give us a better idea of the level of
service we provide at the
library
• PLA Executive Board meeting
(Chicago). Leave April 28 travel home on May 1.
• Civic Leaders Appreciation Luncheon
will be held on May 7th.
• I will be attending the “Save our
Homes Task Force” meeting on May 20th
• Friends’ book-sale will be held May
21-23.
• Applied to be named to the Caldecott
Award Committee – if elected, I would be receiving 100s of books to review...
all of which will be put in our
collection! Chances are extremely slim, but... this is for year 2011 and my
last year on council, so I
will be at the conferences.
Executive Session: Michelle Stahl moved and Terry
Wehrkamp seconded that the board adjourn to executive session pursuant to ORC
121.226 to discuss personnel issues. Roll call vote was unanimous. The board
adjourned into executive session at 7:15. The board returned into regular
session at 8:25, donned party hats, and sang “Happy Birthday” to Wilma Mullins.
OLD BUSINESS
Cooper Community Library Agreement
Status: Mrs. Thrasher
informed the board that the agreements had been signed by the Oakwood Library
Association (OLA). Mrs. Pieper will bring the agreements to the board at the
earliest possible meeting after she receives them from the OLA.
Personnel Manual Revisions: Tabled
Board Bylaw Discussions: Tabled
Library Levy 2009: The board passed the following
revised first resolution to place a levy on the ballot November 2009:
BOARD OF TRUSTEES
Paulding County
Carnegie Library
Resolution #09-0421
The Board of Trustees
(the "Board") of the Paulding County Carnegie Library (the
"Library"), a county library of Paulding County, Ohio met in regular
session on April 21, 2009, at 6:00 pm at the Paulding County Carnegie Library.
Michelle Stahl
introduced the following revised Resolution #09-0421and moved its passage:
Resolution requesting
the Paulding County Auditor to certify the total current tax valuation of
Paulding County, Ohio and the amount to be generated during the first year of
collection of a tax levy for current operating expenses of the Paulding County
Carnegie Library.
Ohio Revised Code
Section 5705.23
Special levy for
public library - resolution - submission to electors.
WHEREAS, this Board
wishes to initiate proceedings for the submission to the electors of Paulding
County at the general election to be held November 3, 2009 the question of a
tax levy for current operating expenses of the Library, renewable after 5
(five) years;
NOW, THEREFORE, BE IT
RESOLVED by the Board of Trustees of the Paulding County Carnegie Library,
Paulding Ohio, two-thirds of all of the members thereof concurring, that:
Section 1. It is necessary to assess a tax - renewable
after 5 (five) years - for current operating expenses of the Library.
Section 2 The
Paulding County Auditor is hereby requested to certify the current tax
valuation of Paulding County and the number of mills necessary to produce
$275,000 of revenue during the first year and thereafter renewable after 5
(five) years of collection of a tax levy for the benefit of the Library, for
current operating expenses.
Section 3. The Fiscal Officer of this Board is hereby
authorized and directed to deliver a certified copy of this resolution to the
Paulding County Auditor.
Section 4. It is hereby found and determined that all
formal actions of this Board concerning and relating to the adoption of this
resolution were taken in an open meeting of this Board, and that all
deliberations of this Board and of any of its committees that resulted in such
formal action, were in meetings open to the public, in compliance with all
legal requirements, including Section 121.22 of the Ohio Revised Code.
Terry Wehrkamp
seconded the motion and, after discussion, a roll call vote was taken and the
results were
Board Members:
Sue Derck Yes
Geoff Hyman Yes
Michelle Stahl Yes
Susie Thrasher Yes
Corey Walker Yes
Terry Wehrkamp Yes
Ayes: 6
Nays: 0
The Resolution
#09-0421was adopted.
Passed: April 21,
2009 BOARD OF TRUSTEES,
Paulding County
Carnegie Library
Paulding County, OHIO
Attest:
______________________
Fiscal Officer Board
President
CERTIFICATE
The undersigned
Fiscal Officer of the Board of Trustees of the Paulding County Carnegie
Library, Paulding, Ohio, hereby certifies that the foregoing is a true copy of
Resolution #09-0421 duly adopted by said Board on April 21, 2009, and that a
certified copy thereof was filed in the office of the Paulding County Auditor
on or before April 24, 2009.
Fiscal Officer
Paulding County
Carnegie Library
Resolution #09-0421
Staff Travel to ALS Exhibits: The board discussed the request from
the director to send the staff for one day to the American Library Association
conference in Chicago in July. The staff would visit the over 3,000 exhibits.
Since this is not a budgeted item, the board decided to table their decision
until May. They will reevaluate the travel budget at that time and make a
decision.
Unique Management Collection Services: General discussion regarding the
status of collections during the trial period and the recommendation to go
ahead for the next year. No action taken.
NEW BUSINESS
Patron of the Month: Mrs. Pieper shared that the library
system’s “Patron of the Month” awards began in April. The recipients for the
main library were: Teresa Hittle for the Circulation Department and the Le Mieux family for the children’s department. The branches
are also participating in this program.
May Board Meeting: Items will include the passing of the
2nd Resolution for the tax levy, discussion of the contracts for the
Antwerp and Payne branch libraries, discussion and passage of an investment
policy, discussion and revisions of the balance of the personnel manual. Board
Bylaw revisions will also be on the agenda.
Adjournment:
Terry Wehrkamp moved and Corey Walker seconded the motion to adjourn at 9:00
p.m. The next board meeting is scheduled for May 19, 2009 at 6:00 p.m. at the
main library in Paulding, unless otherwise announced.
________________________________ ______________________________
Michelle
Stahl, Board Secretary Sue
Derck, Board President
MS:snp